You can change the available number of hours from each resource on the project. Availability of those resources (standard hours, vacation). You can add or remove resources in the Project. For example, in the first iteration, it might take really long to complete the project, in the next iteration it may cost a lot. It may take a few iterations to land on a schedule that is acceptable. What if you are not happy with the project plan? Resource availability and scheduled work by day. Task schedule (Gantt Charts) for a project, a resource or all tasks. Resource Summary with utilization rates. Plan summary which details the key dates (start, end) for each project and its status. Project Planning Template – Input and Output For more, please read How does Automatic Scheduling Engine work. It takes care of all the computations needed and saves us a ton of time and effort. It clearly states who will be working on what task for how long on a given day. It lays out how we will complete the work needed for the project using the resources available. The template takes the above-mentioned inputs and automatically builds a project schedule. Now, you can also do it with a free project management tool. Popular tools like Microsoft Project can do this. This is where we need the help of computers and software to build the schedule for us. This can get easily out of control if we do it manually. Assigning which resource should work on which taskīased on all the above input, we need to build the project plan schedule. Dependencies between tasks (a task can begin only after another is completed)Ī. Any restrictions on Start Date (a task cannot start until you receive the machine needed). Number of hours of work needed for each task. Company holidays where work will not be done. Available number of hours each day for each resource. To build project schedule, we need to consider a variety of factors Now, why is not easy to answer these questions? The foundation to answering these questions is to build the project schedule (who is going to work on which task for how long). If the answers to the above questions are not satisfactory, we will have more questions. How can I communicate to my team so that they know which work needs to be done when?. How efficiently have I used the resources on project? ( Utilization Rate). When will all my projects complete? Will they complete by the target deadlines?. The outcome of the planning stage should address the following questions: 
Let’s assume you are the project manager and you are responsible for planning multiple projects at the same time. For example, if our project is to build a home, then we want to have a clear project plan as to how we will build before we start building. This project planning is very crucial in the success of the project. As a Project Manager, one of the key responsibilities is to plan the project before beginning the actual project work.
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